Apparel buying workflow
A clothing order can match the reference photo and still fail in fit, shrinkage, shade, trim, label or carton assortment. Buyers need a controlled style file that explains how the garment is made, measured, approved and packed—not just a name and size range.
Direct answer
Write a style brief with intended wearer, silhouette, materials, construction, color, trims, decoration, labels, size range, quantity by variant and destination. Build a point-of-measure specification that separates body dimensions, garment targets, tolerances and grading. Request material and trim references, then approve development, fit and production-intent samples by exact version. Confirm fiber, care, origin, responsible-business and other market labels with qualified review and supporting evidence. Control shade against approved masters, reconcile color-size carton ratios, run a pilot or pre-production check and require notice before fabric, trim, pattern or factory changes.
Use this before requesting a quotation
Record intended wearer, garment type, silhouette, layering, season, size range, colorways, materials, trims, decoration, packaging and units by SKU. Identify reference-image rights and branded artwork permissions separately. Avoid requesting the same garment in all sizes without planned grading.
List fabric composition claim, structure, weight method, finish, color reference, lining, rib, elastic, thread, zip, button, label and decoration references. Describe seams, stitch details, reinforcement and placement. Ask what is standard, stocked, custom or subject to lot variation.
Map each point of measure with code, diagram, start and end, garment state, unit, base-size target and tolerance. Define size-to-size grade separately. Connect intended ease and fit comments to the pattern and approved sample rather than copying a competitor chart.
Use development samples to resolve construction, fit samples to resolve measurements and movement, then production-intent samples to confirm final fabric, color, trims, labels, decoration and packing. Record every deviation and conditional correction; approval must name the exact sample and file revisions.
Identify destination and obtain evidence for fiber content, care instructions, country of origin and responsible-business identity plus any additional required fields. Review the finished garment, not only component claims. Keep the approved label artwork and attachment location tied to the style version.
Approve a physical or measured color master under defined light sources and record lot decisions. Give every style-color-size combination a SKU. Build carton matrices by SKU and reconcile carton, order and shipment totals before release. Mixed cartons need explicit ratios and labels.
Check measurements, workmanship, shade, trims, decoration, labels, packing and quantities against approved references using a documented sampling plan. Track returns by fit, damage, color, construction and description. Require advance notice for material, trim, pattern, process, supplier or site changes.
Reusable buyer brief
Style, wearer, silhouette and season: Destination markets and sales channels: Materials, finishes and construction: Trims, decoration and rights references: Size range and point-of-measure file: Tolerance, grading and fit comments: Color master and lot approval method: Development, fit and final sample status: Fiber, care, origin and label evidence: SKU quantities and carton assortment: Pilot inspection and return measures: Approved versions, changes and owners:
Fill only the details relevant to your request
Before you send the request
Include style drawings, materials, construction, trims, decoration, point-of-measure table, tolerances, grading, colors, labels, packaging, SKU quantities and revision history.
No. Production needs finished-garment measurements, exact methods, garment state, ease, tolerances, grading, pattern reference and approved fit sample.
Use a named master, material and finish, defined light sources and a recorded lot decision. Approve each relevant material because the same color value can look different on different surfaces.
Assign each style-color-size a SKU, issue a carton matrix, verify first packs, label mixed ratios clearly and reconcile carton, order and shipment totals.
Keep the request specific
Material composition, care, origin, size and performance statements require evidence and destination-specific review. Brand names and imagery do not prove authorization. Keep rights, garment facts and market labeling as separate approval records.
Send this checklist on WhatsAppEditorial method
MINJI controls apparel through wearer intent, garment measurements, material and trim identity, staged samples, labeling evidence and SKU reconciliation. ISO and FTC sources provide measurement and U.S. labeling context without inventing garment composition or rights.
Ready with the key details
Send the product reference, estimated quantity and destination so the conversation starts with useful context.
Continue on WhatsApp