Consistent resale descriptions
Excellent, very good and fair are not universal measurements. A useful condition grade begins with a written rubric, category-specific inspection and complete flaw record. The grade summarizes the evidence; it must never replace the evidence buyers need to judge the item.
Direct answer
Define the grade scale before inspecting inventory. For each category, identify the zones and functions that affect buyer decisions, examine them in consistent light, photograph every material flaw, distinguish wear from damage and repair, then assign a grade using the lowest important result rather than an average that hides one severe issue. Publish the grade beside a plain-language condition summary, disclosed repairs, included items and current photographs. Regrade after storage, cleaning, customer return or new damage.
Use this before requesting a quotation
Write what each grade allows for exterior wear, interior wear, hardware, shape, function, odor, repair and missing components. Avoid emotional words such as perfect. If unused cannot be proven, do not use it as a grade. Publish or explain the rubric buyers will encounter.
A bag may require corners, handles, glazing, lining and closures; footwear needs uppers, interiors, heels and outsoles; eyewear needs frame, lenses, hinges and alignment. A single universal form misses defects that matter differently by product type.
Record lighting, dry or cleaned state and whether removable parts were installed. Inspect without beauty filters. Use close focus for scratches, coating loss, stains, cracking, deformation and repairs, then add an overview showing their scale and location.
Mark normal wear, cosmetic damage, functional issue, structural damage, repair, alteration, missing part or untested area separately. A polished surface may look better while still having underlying wear. Cleaning must not erase the history of a repaired or altered area.
Decide which findings cap the overall grade. A functional failure, active cracking, strong persistent odor, broken closure or material undisclosed repair may outweigh otherwise clean surfaces. Record the rule used so two reviewers can reach a comparable result.
Lead with category, grade date and strongest material finding. List notable wear by location, all known repairs or alterations, included accessories and untested functions. Link each important statement to a current image rather than relying on grade language alone.
Reinspect after cleaning, repair, photography handling, extended storage, showroom use, return or transport damage. Keep the old grade and explain the new version. A condition record is time-specific, not permanent.
Reusable buyer brief
Item ID, category and inspection date: Rubric version and reviewer: Lighting, cleaning state and tools: Exterior zones and findings: Interior zones and findings: Hardware, closure or function checks: Wear, damage, odor or deformation: Repair, alteration or missing parts: Flaw image filenames and locations: Limiting finding and applied rule: Overall grade and buyer-facing summary: Reinspection trigger and next date:
Fill only the details relevant to your request
Before you send the request
It means only what the seller's published rubric defines. Buyers still need the inspection date, material findings, disclosed repairs and current photographs.
Usually not when one material defect changes usability or value. Use written limiting rules so an important issue cannot disappear inside a numerical average.
It may change visible cleanliness, but it does not remove wear, repair or alteration history. Reinspect and record both treatment and remaining findings.
No. Images and text should reconcile. Photographs show location and appearance; the record identifies function checks, odor, repairs and untested areas that images may not convey.
Keep the request specific
Do not average severe and minor findings into a flattering label. Use limiting rules, plain descriptions and photographs. If the item cannot be completely inspected, state the untested zone and avoid a grade that implies full examination.
Send this checklist on WhatsAppEditorial method
MINJI uses category-specific zones, observable findings, material-flaw limiting rules and time-stamped images. FTC truth-in-advertising guidance supports accurate descriptions and material disclosures; no universal meaning is claimed for seller-created grade words.
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Send the product reference, estimated quantity and destination so the conversation starts with useful context.
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