Confirm whether a sample is available
Ask about the exact product and variation. Sample availability, cost, delivery scope and timing should be confirmed for that request rather than assumed from a catalog page.
Product review
Wholesale sample order checklist
A sample is most useful when it matches a clearly recorded product reference and you know which details must be checked before a larger order.
Use this before requesting a quotation
Prepare, inspect and record the same reference
Record the intended order version
Save the product URL, name, images, color, size and packaging discussed. The sample and any later quotation should use the same reference.
Define your inspection points
Create a short checklist for appearance, dimensions, included items, packaging and the functions relevant to your intended retail use. Do not rely on memory.
Photograph the received condition
Record the parcel and product when received. If something differs from the written reference, contact the supplier promptly with clear photos and a factual description.
Ask what may change in a larger order
Confirm whether the sample materials, packaging, labels, included items and production version are intended to match a later order, and record any stated differences.
Keep the final decision record
Save what passed, what needs clarification and which written terms must appear in a later order. A sample supports evaluation but does not replace complete order terms.
Reusable buyer brief
Sample request and review template
Exact product name or page reference: Variation, color or size: Is a sample currently available: Items included with the sample: Sample cost and payment scope: Destination country and postal code: Delivery method and timing question: Packaging checks: Product inspection points: Details to match in a larger order:
Fill only the details relevant to your request
Before you send the request
Questions buyers often ask
Does every catalog product have a sample
Not necessarily. Ask whether a sample is currently available for the exact product and variation you reviewed.
Will a sample always match a larger order
Do not assume it will. Confirm which materials, included items, labels and packaging are intended to match, and record any stated differences.
What should be recorded when the sample arrives
Photograph the received condition and compare appearance, dimensions, included items, packaging and relevant functions with the written reference.
Keep the request specific
Evaluate against your intended retail use
Only your own inspection and documented requirements can determine whether a sample suits your market. Keep observations factual and confirm unresolved points in writing.
Send this checklist on WhatsAppReady with the key details
Discuss a wholesale request
Send the product reference, estimated quantity and destination so the conversation starts with useful context.
Continue on WhatsApp